Contract terms that actually compare to invoices.
Rate cards, surcharge rules, renewal calendars, and contract queries — connected to the matching engine that compares each invoice line to the active contract benchmark.
Contract library with version history
Approved rate cards drive matching rules
Renewal calendar with vendor evidence
Site, service, and date-window coverage
What contract compliance actually requires
A contract is only useful when its terms can be compared to the line items on a vendor invoice. SpendGuard structures the terms so the matching engine can work.
Contract library
PDF upload, version history, effective dates, vendor binding, and document permissions.
Rate cards
Per-site, per-service-category rate sheets with effective windows, surcharge rules, and minimums.
Surcharge rules
Authorized fuel, trip, environmental, after-hours, and emergency surcharges. Anything else is flagged.
Site & service coverage
Contracts are scoped to the dealerships and service categories they actually cover.
Approval workflow
Extracted terms require human review and approval before they activate compliance rules.
Renewal calendar
Upcoming renewals surfaced with vendor invoice accuracy, compliance rate, and SLA history.
From PDF contract to live matching rule.
The path from a signed contract to an active compliance rule is deliberate — and human-approved. Extraction proposes; an authorized user disposes.
This protects against extraction errors and vendor-relationship surprises. A rule only flags an invoice once a real person has confirmed the term it is checking against.
Upload contract PDF
Extraction job proposes terms and rate cards
Authorized user reviews, edits, approves
Rate card activates as a matching rule
Future invoice lines compare to the active rate card
Contract Compliance questions
Contracts can be uploaded as PDFs. Extraction jobs surface candidate terms — rate cards, surcharge rules, effective dates, site coverage, service categories — for human review. Rules only activate after an authorized user approves the extracted terms.
The renewal calendar surfaces upcoming contracts with vendor performance evidence: invoice accuracy, contract compliance rate, repeat issues, and savings history. Do not auto-renew without the evidence.
Yes. A contract version can carry multiple rate cards with site coverage, service categories, effective windows, surcharge rules, and minimums. Rate cards must be approved before they activate matching rules.
SpendGuard scope and savings disclaimer
F2 SpendGuard surfaces invoice exceptions, contract compliance signals, and savings opportunities with source-cited evidence. It does not approve invoices, post payments, send vendor disputes, or replace AP / accounting systems — every financial action requires authorized human review. SpendGuard does not promise a fixed savings percentage; savings are tracked across five distinct states (potential, accepted, validated, realized, sustained) and reported separately.
Do not auto-renew without the evidence.
See how SpendGuard ties contract terms, vendor performance, and renewal timing into one decision view.